About Amaranth Business Solutions:
Amaranth is a leading provider of digital services, document management, and information management solutions. As a regional company, we are designed for agile thinking in an industry which is rapidly evolving and has strong growth potential.
Role Summary:
The Procurement, Logistics & Costing Coordinator is responsible for supporting the finance department by ensuring the efficient purchasing, delivery, tracking and costing of goods. This role involves processing orders, coordinating with suppliers and transporters, ensuring the timely and cost-effective movement of goods and timely costing and posting of incoming shipments.
Position: Procurement, Logistics & Costing Coordinator
Reports to: Accountant – Inventory Management
Location: Sea Lots and/or Aranguez
Key Responsibilities:
Procurement:
- Processing and generating of purchase orders for approval, ensuring accuracy before submission to vendors.
- Negotiate shipping pricing, shipping terms, and product specifications with both local and foreign suppliers.
- Maintain records of purchase orders, delivery schedules, and invoices.
- Verify invoices, shipments, and other records to confirm vendor accuracy upon order receipt.
- Coordinate with warehouse teams to ensure proper stock levels are monitored and replenished as needed.
- Assist with the completion of Caricom invoices and airway bill when necessary for regional customers.
- Investigate and resolve customer queries related to procurement processes.
- Ensure all departments receive accurate documentation for imports and exports.
- Maintain proper filing and documentation systems for all procurement and logistics-related activities.
- Ensure compliance with company procurement policies and procedures.
Logistics:
- Coordinate the movement of goods from suppliers to the company’s warehouse or delivery points ensuring that goods arrive on time and in good condition.
- Assist with managing end-to-end shipping and logistics, including generating CARICOM invoices and tracking shipments.
- Provide timely updates to customers regarding shipment arrivals.
- Ensure compliance with deadlines for imports, exports, and customer orders.
- Communicate with transporters and suppliers to resolve any issues related to shipping or delays.
- Maintain accurate records of shipments, receipts, and deliveries.
- Investigate and resolve customer queries related to logistics processes.
Costing:
- Accurately complete and calculate stock costing work sheet for all incoming shipments.
- Complete system purchase receipts for all incoming shipments
- Create AP bills for vendor invoices and landed cost charges associated with incoming shipments
Reporting:
- Generate weekly and monthly reports on purchase orders and stock turnover for management review.
- Generate weekly inventory valuation reports
Other:
- Process system invoice credits upon approval.
- Manage petty cash disbursement
- Support supervisor in investigation of stock discrepancies
- Support with bi-annual and annual stock counts exercise
- Any other duties or responsibilities assigned by the supervisor
Skills & Qualifications:
- Experience in a Procurement environment will be an asset.
- Minimum of 5 CXC passes including Mathematics & English
- Experience with accounting software or ERP systems
- Proficiency in Microsoft Office – Outlook, Word, Excel and Power point
- Strong attention to detail, accuracy, and organizational skills and time management skills.
- Excellent written and verbal communication skills.
- Ability to work in a fast-paced environment with a collaborative team.
- Ability to work with minimal supervision and exercise commensurate levels of initiative and judgement
- High level of accuracy in data handling, reporting, and documentation.
- Discretion and confidentiality
