Accounting Assistant (Receivables/Reporting)
Department: Accounts
Purpose of the job: Execution of current Accounts Receivables function ensuring adherence to controls and general
accounting services to the Company.
Key Accountabilities:
- Delivers service excellence daily in keeping with Amaranth Business Solutions Customer Service Philosophy.
- Receives cash, cheques, linx, credit card, ACH from various Departments and ensures all daily receipts are processed and deposited to the bank in a timely manner.
- Maintains accurate records of cheques and cash via Cheque Receipt Log.
- Prepares receipts and allocates payments to Customers’ Accounts.
- Post all receipts to the General Ledger account.
- Ensures all cheques are accurately coded.
- Contacts customers for remittance advice for payments made without instructions and report unallocated cash on account excel sheet managing the balance.
- Liaise with the bank representatives for unknown customer payments made to company bank account.
- Escalate all unknown withdrawals to the company bank account managers.
- Prepares Bank Reconciliations for the Company.
- Resolves customers’ queries on their account status.
- Draft letters to the company bank representatives providing instructions for various requests.
- Prepare Balance sheet accounts for the Company monthly.
- Ensures outgoing mail is accurately processed and dispatched; this includes monthly invoices and Accounts Receivables statements.
- Assists Accounts Payables when required in batching / coding invoices, matching Purchase
Orders and obtaining approval from relevant Department Managers. - Manages and orders internal control books, e.g. Purchase Orders, Receipts etc.
- Prepares the Vat payment for the Company as requested.
- Ensures the timely payment of the Corporation Tax every quarter for the Company.
- Manage the Ecommerce online customer payments, ensuring proper batching and allocation of payments.
- Prepares and posts journals and bank charges.
- Verifies Company credit card charges and manages the balance, ensures timely payment and proper allocation for all credit card payments.
- Ensures timely payment and proper allocation for TSTT corporate plan expenses.
Any other related duties that may be assigned.
Other Duties and Responsibilities:
- Provides relief for the Company Receptionist.
- Participates in bi-annual and periodic stock counts.
- Participates in regular Department and other Team or Committee meetings as required.
- Works with the HSSE team to ensure compliance with HSSE standards and practices and
applicable legislation.
Supervisory Responsibilities:
- N/A
Knowledge, Skills, Abilities & Experience:
- Level 1 ACCA or CAT or FIA certification or any related Accounting qualification.
- A minimum of three (3) years’ experience in Accounts Receivables; basic understanding of
Financial Statements will be an asset. - A minimum of five (5) CXC / O’Level passes including Mathematics and English.
- Experience in an Accounting software will be an asset.
- Computer Literate / proficient in Microsoft Office suite, intermediate working knowledge of Excel.
- Strong analytical and problem solving skills.
- Strong communication, interpersonal & writing skills.
- Strong planning, organising and time management skills.
- Ability and willingness to learn and apply new technologies quickly.
- Ability to work with minimal supervision and exercise commensurate levels of initiative and
judgement. - Ability to meet deadlines.
- Shows initiative and innovation.
- Ability to excel under pressure.
Fiscal Responsibility:
(Budgeting responsibilities, approval privileges on purchase orders, cheque requests, and other financial transactions.)
- Responsible for safeguarding the Company’s cash receipts
- Assists in annual budgeting and year-end auditing exercises
- Manages the Company’s daily deposits
Extent of Public Contact:
(Within and outside the company)
- All employees
- Vendors / Suppliers
- Internal and External Customers
- Bankers
- Auditors
Physical Demands:
(Walking, lifting, equipment operation, etc.)
- Sitting
- Bending
- Use of copiers & printers
- Extensive use of computers
- Walking
- Lifting / Filing
Working Conditions and Environment:
(i.e. necessary travel, unusual work hours, unusual environmental conditions, etc)
- May work extended or unusual hours
- Multi-tasking
- Local travel for training and work
- Long hours working at computer
Personal Profile:
- Focused on internal and external Customer Service
- Must have high moral and ethical standards and values
- Takes responsibility for assignments, pro-active and willing to go beyond the call of duty
- Persistent in the face of challenges
- Needs to be focused, self-motivated, results-oriented and display enthusiasm for the job
- Must be able to command respect and commitment from customers, suppliers, colleagues to achieve objectives
- Must be a team player to contribute meaningfully to achieve team objectives
- Shows initiative in providing feedback and follow-thorough on action items
- Conducts business activities with professionalism and integrity and avoid conflicts of interest
- Strive to ensure good corporate governance and good business ethics in the execution of job performance
- Subscribes to a culture of continuous learning and development, and continuous improvement
- Professional in outlook and behaviour
- Confidential
Job Summary
Location
Aranguez. Trinidad and Tobago
Job Type
Full Time
Salary
$???
Qualification
See job details
Experience
Minimum 3 years
Expiry
Contact us for more info
Contact
careers.tt@amaranthbsl.com
If you would like to apply for this position, please send an email to:
